Wine, whiskey & spirits inventory in AssetVault
4-minute read · v1.2 · Free, Pro, & Collector+
If you're tracking a wine cellar, a whiskey shelf, or a spirits collection, AssetVault gives you the same local-first core as the rest of the app, plus a toolkit built for drinkers. Your complete saved vault is not synchronized to an AssetVault inventory cloud; selected inputs use optional online services as described below.
This guide covers what's in v1.2 for wine / whiskey / spirits collectors and how to use it.
What's specifically for drinkers
When you set an item's category to Wine, Whiskey, or Spirits, the AddItem screen surfaces a full drinker-specific toolkit:
- Personal score (0–100). Your rating. Industry-standard scale reads naturally next to public ratings (Robert Parker, Wine Spectator, Whisky Advocate). "Tried that Glenfiddich 12 last year, gave it 73, don't grab another." Empty = unscored — we render the badge only when you've put a number in.
- Critic score (0–100). The public rating. Distinct from your personal score so you can scan your shelf by "what experts said" vs "what I said."
- ABV (%). Alcohol by volume. Decimal precision matters for cask-strength bottles (60.5%, 63.2%) and serious whiskey collectors regularly cite ABV to one decimal.
- Date opened. Tap the field to mark "opened today." Tap again to clear (sealed). Cleanly separates investment-hold inventory ("never going to open this Pappy 23") from drinking inventory ("opened last summer, 60% gone").
- Drink-by window. Tap-cycles through 1y / 5y / 10y / 20y horizons so cellar collectors can flag bottles peaking soon without picking exact dates.
- Cellar position. Granular storage location ("Rack 3, slot 5") that complements the coarse Location and Room fields.
- Tasting notes. Multiline, dedicated field — distinct from generic notes so you can mix provenance/receipts in Notes with the actual drinking experience here.
- Cork condition (wine only). Tap-cycle picker: Pristine / Slight wear / Stained / Compromised / Recorked. Affects auction value materially — a stained or compromised cork hints at poor cellaring even when the bottle looks fine outside.
Category-specific condition states
Wine, whiskey, and spirits each have their own condition vocabulary because collectors track these things differently:
- Wine: Sealed · Cellared (Aging) · Opened · Drunk (logged) · Damaged
- Whiskey: Sealed BNIB · Sealed (no box) · Opened · Half full · Heel (less than 1/4) · Empty (display) · Auction-only
- Spirits: Sealed · Opened · Half full · Heel · Empty (display) · Display Only
"Sealed BNIB" (Brand New In Box) and "Auction-only" are real distinctions whiskey collectors make. So is "Heel" — the dregs left after pouring. We didn't invent these; we just gave them a place to live.
Smart Fill when available, manual control always
Type a bottle name in AddItem and AssetVault checks more than 185,000 indexed public-reference records. Drink coverage is not guaranteed, so you can always enter the label details manually. When the catalog has no suitable match, an eligible Collector+ lookup can use the configured AI provider.
Your complete saved inventory remains local, but catalog lookup text and any AI input are sent to the services described in the Privacy Policy.
Live pricing for bottles
Collector+ subscribers can pull to refresh on the Detail screen for eBay active-listing asking-price context where suitable listings are available. Category-tuned searches cover wine, whiskey, and spirits while filtering common noise such as decanters and glassware. Results are not completed-sale data or a formal appraisal.
Set up a wine cellar in AssetVault
- Tap + to add an item. Type the bottle name to check for a catalog suggestion, or continue with manual entry.
- Review any suggested fields before saving; catalog coverage and field completeness vary.
- If you want, tap the photo placeholder and snap a label shot. AI Photo ID (Collector+) can fill the same fields from a label photo if you'd rather start visually.
- Set Category to Wine — the drinker fields appear automatically.
- Choose Condition: Sealed if it's still corked. If you've opened it, set to Opened and tap "Date opened" to mark today.
- Add Personal score if you've tried it. Add Critic score from Wine Spectator / Robert Parker / etc. if you're tracking that.
- Add ABV from the label.
- Set Drink by if you're aging it — tap to cycle 1y / 5y / 10y / 20y windows.
- Add Cellar position (rack/slot) if your storage is organized.
- Set Location (e.g., "Cellar A" or "Wine Fridge") and Room if you have multiple storage areas.
- Add Tasting notes if you've opened it.
- For wine specifically, tap-cycle Cork condition.
- Tap Save.
What we'd add next if you ask
The drinker toolkit covers the essentials, but there's always more we could do. If you're a wine / whiskey / spirits collector and one of these would change how you use the app, email us — we ship fast and the people who tell us what's missing usually get it:
- Provenance / where purchased as a dedicated field (currently lives in Notes)
- Bottle size — 750ml standard, magnum, half-bottle, jeroboam, etc.
- Decanting time recommendation for wine
- Pairing suggestions the AI can pre-fill
- Auction history tracking across multiple sales of the same bottle
Privacy contract for drinkers
Your complete saved inventory is not synchronized to an AssetVault inventory cloud. Catalog lookups send the typed text, and optional AI/photo tools send the selected photo or text plus any hints needed for the feature. AI photos transit our self-hosted catalog service and the Google Gemini Developer API but are not intentionally retained by the catalog service. An encrypted .avbk backup protects metadata and local file references with a password you choose; it does not contain the referenced media files.